Raw Material Quality Clauses

1.     CERTIFICATIONS: Supplier shall provide a “Certification of Compliance” that material and/or articles meet all provisions of this Purchase Order. Certifications must accompany each production release delivered against this purchase order and must contain as a minimum the following:


·   Purchase Order Number.

·   Part number (must include the part’s drawing number).

·   A statement that the material conforms to the applicable specifications.

·   A statement that conformance test reports and/or inspection records are on file,  

    subject to examination at your facility or at the point of   manufacture..

·   Signature of authorized agent, and title.


2.   INSPECTION SYSTEM: Unless otherwise specified on the face of this purchase order, the Supplier shall have an adequate inspection system for maintaining control of materials/products fabricated/manufactured in their facility. Calibration procedures must meet, as a minimum, the requirements of ISO 17025 or ANSI Z-540. Supplier’s inspection system may be periodically audited by DEXTER DESIGN personnel and/or by its customers.


3.     ESCAPMENT NOTIFICATION: Supplier shall notify DEXTER DESIGN within 48 hours in writing of any nonconforming product when detected after delivery, including the Dexter Design PO and any applicable lot or batch numbers.


4.     PRESERVATION AND PACKAGING REQUIREMENTS: Unless otherwise specified, the Supplier shall maintain controls to assure the accomplishment of preservation, packaging, arid shipping requirements of this order. The use of best commercial practices shall not relieve the Supplier of responsibility for packaging in a manner   that   will ensure receipt at DEXTER DESIGNin an acceptable condition.


5.     RECORDS: Supplier shall maintain all manufacturing, inspection and test records for at least minimum of (10) years after the date of shipment to KODIAK AEROSPACE.  These records must be legible, readily identifiable, easily retrievable and stored in a manner to protect them from any potential damage. Supplier shall also establish the means to disposition any non-conforming records.  DEXTER DESIGN will have the right of access by the organization, their customer, and regulatory authorities to all facilities involved in the order and to all applicable records.


6.      CHANGE CONTROL:  DEXTER DESIGN must be notified of any changes that affect an approved part or process, prior to the implementation of the change. 



7.     CHANGE OF OWNERSHIP, LOCATION AND/OR QUALITY SYSTEM:  Supplier shall notify DEXTER DESIGN in writing, if there is a change of ownership, location and/or quality system.  This notification should be given as early as possible, before the changes are implemented.




8.     SUPPLIER QUALITY PROGRAM: Supplier shall have an established Quality program or Inspection system, whose procedures are in accordance or compliant with: If required by contract


A.     ISO 9001/AS 9100

  ISO 9003


9.     GOVERNMENT INSPECTION AT DESTINATION: Material subject to Government Inspection at KODIAK AEROSPACE. If called out?


10.   TEST REPORTS: Test reports shall be submitted containing the results of tests with indicated conformance to applicable specifications. These reports must be identifiable with the materials furnished. DEXTER DESIGN Purchase Order number must be typed on all copies. 


A. Chemical Test Report as noted.

B. Physical Test Report as noted.

C. Functional Test Report as noted.

      D. TEST COUPONS:  Test coupons representing product type, thickness, finish, etc. as per Purchase Order shall be forwarded to DEXTER DESIGN with each shipment, as requested.



11.      PRODUCTION SAMPLES: Supplier shall provide samples with each lot/batch of materials/components, as requested.


a.     Note:      All samples must consist of original parent material to be supplied, complete with all required design coatings. All samples must be processed through all process stages along with the lot/batch of production materials that samples represent. Certification of Compliance/Conformance must state that samples are representative of production materials/components and were processed through all production processes with the lot/batch of production material.